How Small Businesses Benefit From Online File Sharing

On November 23, 2012, wrote:

As a small business owner, you may recognize the need to share files with clients, customers, associates and even employees. In the past, FTP has been the preferred method for sharing large files online. Because FTP transfers have been notoriously unreliable, small business owners must rely on other methods to share files and collaborate with colleagues; online file sharing services are quickly becoming the go-to method of storing and sharing information. Here are five benefits of online file sharing for the small business owner:

1.Bounce-Backs are Eliminated

In the past, business owners utilizing FTP as a file sharing resource experienced high amounts of frustration. Transferring large files through FTP can take several minutes. Waiting for a file to send, only to be alerted a few seconds later that it was too large is a common occurrence. Online file sharing eliminates the instance of bounce-back to almost nil.

2.Instant Sharing

Small business owners can share their files in a virtual instant with whomever they choose. Files can be shared via email attachment or weblink, whittling wait times to mere seconds. Instead of emailing large attachments over email, business owners can simply send a weblink to the persons of their choosing. Instead of having to wait hours to begin collaborations or discussions regarding business files, meetings can be conducted in real-time.

3.Increased Security

Online file sharing sites feature security features not found on FTP networks. Users can password protect files, ensuring that only those who are granted permission can view the information. In fact, some sites are so secure that users won’t even know that files exist unless they are given a password by the owner of the file. This type of security can give business owners peace of mind in knowing that their confidential information is kept safe from prying eyes.

4.Increased File Limits

Many FTP networks and email providers have a cap on file sizes. By utilizing online file sharing, business owners can often send single files up to 10 GB in size, rather than the typical 2 GB size limit set by email providers. This can be important for business owners who have large chunks of information to share, including videos and Power Point presentations.

5.Cost-Effectiveness

Online file sharing sites are often incredibly cost-effective. Most sites offer a tiered program of pricing, allowing business owners to pay for the level of service that they need. Utilizing an FTP network to share files can cost small business owners much more money than online file sharing services because FTP networks require an actual server and properly trained staff. Many online file sharing sites also allow users to try their services for a month or more at no cost before being required to purchase a service plan.

Online file sharing services make sense for the small business owner. Increased security, a higher cap on file sizes and cost-effective pricing make online file sharing services the most sensible option. By simply sending a weblink, business owners can be assured that desired recipients will be able to view files quickly, which allows all parties to work more efficiently.

About the Author

Jaynee Light writes for tech blogs on topics such as how to send large files.


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